From R9.3m to R3.7m: The story of the Parliament Top Four’s new wheel$

Parliament spent R3,669,411.95 on four Audi Q-series cars for its presiding officers and deputies that all feature panoramic glass roofs alongside individualised extras. Concluded with the hand-over of the cars in Cape Town on 31 May 2018 “with owner’s manual, First Aid kit, spare keys & without any defects”, according to documents Daily Maverick has seen, this vehicle procurement comes amid Parliament’s pleas for more funding for what’s called the “core business” of the people’s Parliament – oversight, legislation and committee work.

It could have been worse – the official vehicle procurement saga could have cost taxpayers R9,337,616.56. That it didn’t is the sliver of a silver lining in a four-month procurement process that saw the initial R6.04-million price tag of late January 2018 balloon to just over R9.33-million in February, according to documents seen by Daily Maverick. It was settled back at R3.66-million in May 2018, after concerns raised from within the parliamentary administration led to the original official car procurement order of eight slashed down to four.

Effectively, those queries from the inside put a spoke in the wheel of the initial intention elsewhere in the administration. It’s complicated and, as with most things related to state administration, involves rules, guidelines, definitions and legal opinions.

And because of that, unlike in 2011, Parliament officially decided to just get four official cars for use in Cape Town, the seat of the national legislature.

That legal opinion from the Office of the Chief Law Advisor had emphasised the “may” in the 2007 cabinet-approved handbook that was a “guideline” – this raises separate questions as the executive and departments over the years have justified official luxury car purchases as an entitlement in terms of the handbook – and the need to satisfy “the principles of sound, effective and efficient financial management” alongside transparency under the 2009 Financial Management of Parliament Act.

National Assembly Speaker Baleka Mbete and Chairperson of the National Council of Provinces Thandi Modise during a briefing for journalists on Tuesday 22 May prior to the National Treasury budget vote debate. Photo by Leila Dougan

Parliamentary spokesperson Moloto Mothapo on Wednesday, 13 June said Parliament had not bought new official cars for the past seven years.

However, the current official cars had “become old, unreliable and risky to the safety of the passengers. The aged vehicles have also become a serious financial burden to the institution as they are now too costly to maintain, thereby making their continued usage economically unjustifiable.”

Mothapo added that the vehicle procurement was in accordance with the 2007 Ministerial Handbook.

On 31 May Parliament took possession of two Audi Q7 3.O TDIs in Daytona metallic grey and two Audi Q5 2.0 TDIs in monsoon metallic grey for official use in Cape Town by National Assembly Speaker Baleka Mbete and National Council of Provinces chairwoman Thandi Modise, and their deputies Lechesa Tsenoli and Raseriti Tau.

These cars replace the seven official cars bought in July 2011 – four Mercedes Benz S-class vehicles for use in Cape Town, and for use in “their home base” the Audi Q7s for the National Council of Provinces chairperson and deputy and a Mercedes Benz E500 by the then speaker.

While Parliament’s official car procurement in 2018 has taken a different turn – with eligibility limited to Cape Town, the seat of Parliament, no longer extending to “home base” or “constituency” – it nevertheless raises questions.

The official vehicle procurement unfolded amid a general cost-cutting drive by the state – and to Parliament’s dissatisfaction it was not adequately funded. Mbete during her opening address to Parliament’s budget vote debate on 22 May 2018 again highlighted financial pressures:

Standing committee on the financial management of Parliament chairperson Vincent Smith said:

DA chief whip John Steenhuisen, who serves on that committee, said the vehicle acquisition was “shocking” given the current circumstance and Parliament’s “repetitive bleating” about lack of funding.

The procurement coincided with the drawn-out salary and performance negotiations between National Health, Education and Allied Workers’ Union (Nehawu) and Parliament. It is understood a proposal is now on the table, but has not yet been finalised.

Nehawu parliamentary branch chairman Sthembiso Tembe said the cars of the presiding officers were old.

This is how it unfolded:

The official procurement proposal dated 25 January 2018 by its Institutional Support Services divisional manager Mabatho Zungu started the ball rolling. It was for the purchase of eight cars – four in Cape Town, four in Pretoria – at a cost of R6,042,252: two Audi Q7 TDI Quattros for Mbete (R1,583,866.90), two BMW X5s for Modise (R1,695,067), two Audi Q5s for Tsenoli (R1,232,137.50) and two Touaregs for Tau (R1,531,180.60).

It was all set to go. Earlier in February the National Treasury also had given permission to use its RT57 transversal contract. That’s jargon for the centrally negotiated deal for services like cars required by more than one institution, and it is generally understood the companies authorised under such transversal contract provide discounts for such access. The National Treasury indicated the cars must be registered in the name of Parliament.

It’s unclear from the documents exactly how the additional more than R3-million was arrived at. According to the official quotes, the handling fee per car was R2,596, totalling R10,384, and maintenance plan of R58,160 for the Q7s and R45,896 for the others, totalling R208,112.

However, that second proposal again was signed off by the executive directors in the offices of the Speaker and National Council of Provinces chairperson. It was not signed off by Parliament’s chief financial officer or others.

At that point concerns were raised from within the administration, leading to an in-house inquiry and a legal opinion from the Office of the Chief Law Adviser, particularly over the Ministerial Handbook.

Co-incidentally, those guidelines have been under revision for the past decade, although Public Service and Administration Minister Ayanda Dlodlo promised completion shortly. There are some issues, including vagueness as to whether the 70% threshold for official car acquisition at the total annual salary package of a minister or deputy minister applies to just one car or both cars together.

Based on that 70% threshold, according to Parliament’s procurement proposals, Mbete and Modise were entitled to official cars each valued at R1,977,829 and their deputies Tsenoli and Tau qualified for a maximum value of R1,384,456.

The 2018 official cars that cost just over R3.66-million are individualised with extras although it’s not clear who drives what aside from the Q7 for presiding officers, and Q5s for their deputies.

One of the Audi Q7s, priced at R1,157,914.30 including VAT, according to the paperwork includes extras like a Bose sound system at R14,802, panoramic glass roof at a cost of R22,464 and “assistance package with adaptive cruise” priced at R19,673. The other Audi Q7, priced at R1,127,871.70 including VAT, has forfeited the sound system, kept the panoramic glass roof and included “20 cast aluminium alloy wheels, 10 spoke” at a cost of R27,699 and seat heating costing R10,157.

One Audi Q5 costing R709,924.90 including VAT, according to the paperwork, features extras like the panoramic glass roof – R15,710 on this model – a towing hitch costing R11,013 and “parking assist plus” at R8,566. The other, the cheapest car at R673,701.05 including VAT, has few extras aside from the panoramic glass roof, but includes a park assist plus package valued at R6,593 and has the “high gloss package” at R2,100.

These official cars were procured in the last months ahead of the 2019 elections that marks the end of term of the current Parliament. The cars remain the property of Parliament, not of individuals, and officialdom’s argument may well focus on this, while invoking the provisions for official transportation in the Ministerial Handbook.